JIMS

Justice Information & Management System

QUICK FACTS

Challenges

  • Reduce court backlogs
  • Transform paper-based system to electronic
  • Enhance access to justice sector information
  • Enable Cross-Agency Information sharing

SOLUTION

  • End to End case management system
  • Integrated and sustainable system
  • Centralized query & repository
  • Custom forms and reports detailing activity
  • Based on local practices and requirements

BENEFITS

  • Standardized case management processes
  • Enabled cross-agency information sharing
  • Reduced court backlog
  • Enabled the ability to make data-driven decisions
  • Tracking of case progress

BACKGROUND

Xmplar had developed and implemented a custom case management solution for a National government.

Sustainability and local ownership were critical aspects of the project. Each system was developed under strict guidelines. All case management systems support an integrated justice model, allowing each agency to share information across the sector. Additionally, the police officers, prosecutors, public defenders, judges and corrections officials can record, manage, and track cases throughout the judicial process.

The system helped rapidly decrease case backlog by 5000+ cases a year, increasing citizenS’ participation and confidence in the justice system. Automatic assignment of cases supported equal justice by removing any question of favourable assignments of prosecutors/judges. The ability to generate custom forms and reports further increase operational efficiency. Also, civil society organizations are active proponents of the system since relevant information about cases are now significantly easier to obtain.

LRMS

Licensing & Registration Management system

QUICK FACTS

Challenges

  • Paper based process
  • Process redundancy
  • Quality of data & migration
  • Rising number of bottlenecks

SOLUTION

  • Standardized license processing & registration processing
  • Centralized query & repository
  • Secured role based access
  • Audit Trial – Centrally managed
  • Integration – with CAD / RMS
  • Aggregated data analysis

BENEFITS

  • Streamlining of firearms licensing & registration process
  • Online & real time querying and sharing of firearms licensing & registration data
  • Cost saving and efficiency gains
  • Data centralization of firearms data

BACKGROUND

Xmplar had developed and implemented a custom case management solution for a National government.

Xmplar had developed and implemented ‘License & Registration Management System’ for a State government.

LRMS provides a single, universal, electronic firearms licensing and registration system for the State government. It establishes a complete system for processing firearms licenses and registrations. Not only does it provide a standardized, streamlined and central source for managing all firearms licensing and registration information but it also consolidates disparate licensing and registration processes and data.

The application has standard components for – Workflow Management , Document Management, Inter agency interface, Search options, Report definition, User portal etc

Additionally, the system supports a user base of 500+ and issues over 40,000+ licenses per year, and incrementally replaced an out-dated legacy system.

The system has a positive impact on public safety by providing instant identification, tracking, and management of firearms information, meeting legislative requirements, and replaces a manual-intensive process

SORIS

Sex Offender Registry Information System

QUICK FACTS

Background

The Commonwealth of National government did not have a public facing website to facilitate an easy path to searching a neighborhood for sex offenders, they also needed support to carry out the states registrations and classifications. Additionally, the system had to be able to integrate with several other states.

Challenges

  • No easy real-time information for public
  • Information and workload management
  • Victim services management
  • Integration with other state systems and applications.

SORIS

  • Open source web-based system
  • Standardized registration processing
  • Public website component with radius based searching and map integration
  • Live capture and upload of sex offender photos
  • Automatic and manual electronic notification
  • Services and workload management
  • Seamless integration with other systems

Results

  • Enhanced public safety by allowing the public to access and view efficient sex offender information online
  • Streamlines ongoing operations for law enforcement and state agencies that register and track sex offenders
  • Provides integration with other agencies and systems that promotes efficient and timely data sharing and information

BACKGROUND

The Commonwealth of National government did not have a public facing website to facilitate an easy path to searching a neighborhood for sex offenders.

The envisioned system was expected to have not only the public facing side but also the back-end to support the state carry out registrations and classification. In addition, it was important that the system was integrated with several other state systems.

CHALLENGES

The state of National government was struggling with providing easy realtime information access to the public regarding sex offenders. It also wanted to automate most of its paper-based and manual processes to achieve higher efficiencies.

Prior to SORIS, there was no centralized system, streamlined processes or integration with other state systems. Hence, the need for a computer-based system to enhance productivity and information visibility.

SOLUTION

SORIS is a web-based system that allows agencies such as law enforcement and custodial departments to register, classify, and track sex offenders. SORIS also supports the facilitated integration of data exchanges and criminal justice queries. For example, the National government SORIS implementation exchanges information with the National Crime Information Center (NCIC) and integrates with several National government criminal history queries.

The system has a positive impact on public safety by allowing the public to access and view most up-to-date sex offender information online efficiently. The system includes a public facing website module that allows members of public to search for and view information for sex offenders that live, work, or attend an institution of higher learning in a community. The website supports radius-based searching of an address and the ability to view offender locations on a map.

GTS

Gang Tracking System

QUICK FACTS

Background

The Commonwealth of National government was looking to improve its system for sharing information regarding gangs and gang members operating in the commonwealth. Security and privacy of information were top priorities of the project.

Challenges

  • Timely information accessibility
  • No central repository for gang data
  • Maintaining legacy systems
  • Limited functionality of the legacy system
  • Integration with other state systems

Gang Tracking System

  • An open source and web based gang tracking system utilizing national data exchange standards, GXJDM/NIEM.
  • The system enables – seamless, timely gang and gang member information sharing across various regional, and state public safety partners
  • Protects privacy, ownership, and security of information including intelligence data.

Results

  • Enhanced public safety by allowing information accessibility.
  • Aid future inter-state and Federal information sharing initiatives.
  • Support development of policies, strategies, and solutions to address regional and statewide gang trends.

BACKGROUND

National government Executive Office of Public Safety and Security (EOPSS) sponsored an initiative to promote real-time critical information sharing about gangs operating in MA.

xFact enhanced National government’ system to include additional functionality pertaining to gangs’ locations of operation, subjects (e.g. primary demographics, key identifiers, fingerprint classification, etc.), Gang Group Associations, and more.

CHALLENGES

The Commonwealth of National government was working on a legacy system which had long and complicated processes to share any information on gangs. Also there was no single statewide master record shared at the state and federal level.

Another major challenge faced by the department was ensuring privacy and security of the information while sharing data in a timely and seamless manner.

SOLUTION

Gang Tracking System is a web-based application that can be used by local, state, and federal criminal justice agencies to manage information regarding members of criminal gangs and illegal organizations

The system serves as a central repository of gang-related data while protecting the privacy, ownership, and security of information including intelligence data. It enables law enforcement agencies to enhance their tracking & decision making towards gangs and prevent untoward incidents.

GTS has resulted in enhanced public safety by making previously unavailable information accessible to authorized law enforcement officers and intelligence analysts. It aids future inter-state and Federal information sharing initiatives by implementing a standardized repository and exchange format for gang related data. Additionally, GTS supports development of policies, strategies, and solutions to address regional and statewide gang trends.